About the Project
Our client is undertaking a large-scale device refresh project in preparation for the end-of-life of Windows 10 in October. The initiative involves replacing legacy laptops with Windows 11-compatible devices, with rollout activity scheduled across multiple sites in Auckland and regional offices. This is a high-impact programme involving complex logistics, device distribution, and end-user engagement.

About the Role
We're seeking a proactive and detail-focused Project Administrator to join the delivery team. You'll play a key role in coordinating the logistics, inventory, communication, and administrative tasks required to ensure a seamless rollout of new devices. This is a hands-on role with a blend of planning, stakeholder engagement, and onsite support, ideal for someone with strong organisational skills and experience supporting technology or asset-based projects.

Key Responsibilities

• Coordinate day-to-day administration across multiple workstreams and locations
• Support device rollouts in Auckland (onsite at key locations) and liaise with regional admins for remote deployments
• Maintain detailed inventory records including asset tracking, order status, and serial number documentation
• Manage the project communications inbox, responding to queries and supporting end-user communications
• Assist with FAQ development and end-user support documentation
• Provide hands-on support during rollout days, assisting users with laptop replacement and basic troubleshooting
• Coordinate the return and recycling of legacy devices, ensuring data and asset compliance
• Collaborate with multiple internal teams and external vendors to keep project activities on track
• Track and escalate project issues, risks, and logistics challenges as needed

What You’ll Bring

• Experience in project administration, logistics coordination, or IT asset deployment
• Excellent organisational skills with strong attention to detail
• Confident working across email inboxes and documentation tools to manage communications and updates
• Ability to collaborate effectively with internal and external stakeholders
• Proficiency in Microsoft Office (Excel, Outlook, Word) and familiarity with asset management systems
• A customer-focused mindset with the ability to assist non-technical users
• Comfort supporting basic laptop setup, tracking serial numbers, and working in a fast-paced rollout environment

*We can only consider candidates who are currently residing in New Zealand with full work rights.*